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HomeMy WebLinkAboutOpen Record Materials 5-7-19 through 5-14-19I f From: DOWDY Will G To: FLOCK Gabriel; CAMP Allison K Subject: Fwd: EWEB hearing Date: Tuesday, May 14, 2019 5:05:34 PM Get Outlook for iOS From: charles biggs <charles_biggs@hotmail.com> Sent: Tuesday, May 14, 2019 4:52:24 PM To: DOWDY Will G Subject: Re: EWEB hearing Additional comments: Planning; Commission and/or Hearings Official: I also wanted to add that there is no plan and or room for on-street parking which could generate revenue for the city and help create a more bike/ pedestrian environment. Seems as though the land planning goal was to maximize lot development potential! 1 urge officials to closely review the proposed amendments and not blindly trust in the developers past accomplishments; because developers may come and go. Thanks for your attention to these matters, Charles Biggs Sent from my iPhone > On May 14, 2019, at 3:09 PTA, DOWDY Will G <WDowdy@eugene-or. gov> wrote: > Hi Charles, > I just received your voicemail (after sending the email below). Hopefully I've covered all of your questions. > Thanks, > Will > Will Dowdy > Urban Development Manager > City of Eugene > 541.682.5340 > -----Original Message----- > From: DOWDY Will G > Sent: Tuesday, May 14, 2019 3:03 PM > To: charles biggs <charles_biggs@hotmail.com> > Subject: RE: EWEB hearing > Hi Charles. > Did you find the video recording of the Planning Commission? It's here: https://www.eugene- or.gov/2109/Planning-Commission-Webcasts > Planning Commission decided to extend the record, with 7 additional days for public comment, 7 days for responsive comment and 7 days for applicant response. > No other actions were taken. > Thanks, > Will > Will Dowdy > Urban Development Manager > City of Eugene > 541.682.5340 > -----Original Message > From: charles biggs <charles_biggs@hotmail.com> > Sent: Friday, May 10, 2019 4:21 PM > To: DOWDY Will G <WDowdy @eugene-or.gov> > Subject: Re: EWEB hearing > Any update on the. F.,WF.,B redevelopment meeting? Record extensions? Alterations? > Thx > Charles > Sent from my iPhone On May 7, 2019, at 1:32 PM, DOWDY Will G <WDowdy@eugene-or.gov> wrote: Hi Charles, You can submit the testimony by either 1) emailing it to me prior to tonight's public hearing ( ~ 1 (5:30pm) or 2) bringing it to the hearing. Thanks, Will Will Dowdy Urban Development Manager City of Eugene 541.682.5340 -----Original Message----- From: charles biggs <charles_biggs@hotmail.com> Sent: Tuesday, May 07, 2019 12:29 PM To: DOWDY Will G <WDowdy@eugene-or.gov> Subject: Re: EWEB hearing Where do I submit testimony and by what time? Thx Sent from my iPhone On May 7, 2019, at 12:27 PM, DOWDY Will G <WDowdy c eugene-or.gov> wrote: Hi Charles, The elevation at 5th and High Street is 430 ft. The elevation rises as you go north, until you reach 438 ft at High and 3rd Alley. I hope this helps. Will Will Dowdy Urban Development Manager City of Eugene 541.682.5340 -----Original Message »>From: charles biggs <charles_biggs@hotmail.com> Sent: Tuesday, May 07, 2019 11:56 AM To: DOWDY Will G <WDowdy@eugene-or.gov> Subject: EWEB hearing What is the elevation at 5th street & High Street? I am trying to figure out proposed building height limit. Thx Charles Sent from my iPhone i y From: FLOCK Gabriel To: *Eugene Planning Commissioners Cc: DOWDY Will G; CAMP Allison K; NOBEL FLANNERY Amanda; SOMMERS Lauren A Subject: RE: Zone changes around 4th Ave. Date: Tuesday, May 14, 2019 3:58:16 PM Attachments: PDF-WDA renderings N of 4th 5-7-19.odf Figure 9.3155(3) S-DR Height Regulating Plan.ndf Figure 9.3155(3)(a) S-DR Zone Height Standard A.PDF Dear Commissioners, As a follow-up to Commissioner Baker's email, I thought I would be helpful to provide a few clarifications so everyone is one the same page about the open record period, and information provided on the City's website. First, I would like to clarify that the attached "WDA renderings" were provided to City staff upon request the day after the public hearing (on May 8th), so that we would have an electronic version that could be reproduced and shared more easily than paper copies. Since it came in during the first open record period, that means that any interested party actually has until 5pm on May 21st to respond to it. I also want to emphasize that the effort to make materials available on the City's website is a matter of convenience and courtesy, not a legal obligation. The notice for the public hearing made that point as clear as possible, and we invite any interested party to contact staff to obtain information, copies, or answer questions they may have throughout this process. That said, we make every effort to keep up with the ongoing requests for all land use applications and related materials to be posted in a timely way, but currently there is a rather large backlog of "yet-to-be-scanned" materials. In response to Commissioner Baker's inquiry, I provided the attached materials via email to David Edrington and other Historic Review Board members so that they too, would have an opportunity to respond during the open record period if they so choose. I have not had any other inquiries or requests for that information to date, but will also let them know they have until next Tuesday to respond. As a courtesy, I've also attached (and will share with the HRB) a proposed change to the draft code amendments for consideration that became available just this afternoon. It would modify the height regulating plan and associated code graphic to implement what is proposed in the renderings, basically a 15' height limit adjacent to the alley and extending south for 20' into the subject parcel. Please keep in mind that this is a draft response from staff, intended for your consideration as part of deliberations, but also provided at this time so that any interested party has the opportunity to respond to it. You will also receive any other written testimony, along with any admissible evidence, submitted during the open record period. For convenience, I intend to send you any additional open record materials submitted by 5pm today, via email tomorrow (assuming it's not too large to email). I hope this clarification helps, and my invitation remains open if any of you have questions or wish to contact me directly. Please keep in mind that this is a quasi-judicial proceeding, so you should not use email as a forum for expressing opinions about the content of the materials at this time. Thanks! Gabe Flock, Senior Planner City of Eugene Planning Division Phone: 541-682-5697 Email: gabriel.flock@ci.eugene.or.us -----Original Message----- From: Steven Baker <msbaker@cs.uoregon.edu> Sent: Tuesday, May 14, 2019 1:27 PM To: BAROFSKY John (SMTP) <laperlapizzeria@live.com>; RAMEY Chris (SMTP) <EPCRamey@comcast.net>; RANDALL William (SMTP) <bill@arborsouth.com>; FRAGALA Lisa (SMTP) <fragalacoeplanning@gmail.com>; TAYLOR Kristen (SMTP3) <tkctaylor111@gmail.com>;. EDWARDS Tiffany (SMTP) <tiffanyedwardspc@gmail.com> Cc: FLOCK Gabriel <GFlock@eugene-or.gov>; DOWDY Will G <WDowdy@eugene-or.gov> Subject: Fwd: RE: Zone changes around 4th Ave. Planning Commissioners, I am concerned that written/graphic information submitted as part of the public hearing on May 7th is still not available as part of the public record for the Downtown Riverfront Adoption Package. https:llpdd eugene-or gov/Land UseZSearchApplicat_ionDocuments?file=CA-19-0001 How is the public to comment during the open record period when relevant information is not made available. How would they even no it exists. The open record period ends today at S:OOpm. I do not consider this as meeting our public participation mandate and state legal requirements. I spoke with Gabe and he mentioned issues with getting the document scanned by central staff. Staff shortcomings do not exempt the Planning Department and the Planning Commission from meeting our mandates and legal requirements. I informed David Edrington to contact Gabe Flock for this information. Gabe sent David Edrington a 5.2MB PDF file (that would expand to a 7.6MB email) today at 12:42pm. Many email providers and clients will not accept large attachments. This information needs to be on Eugene Planning and Development web site since web browsers do not have file size limitations. Regards, -Steven Baker Forwarded Message Subject: RE: Zone changes around 4th Ave. Date: Tue, 14 May 2019 19:42:41 +0000 From: FLOCK Gabriel <G Flo.k@eugene-or.gov> To: EDRINGTON David (SMTP) <edarchitect(a awestoffice net> CC: *Eugene Historic Review Board <HistoricReview Board(@ eugen_e_-Qr2> Hello David, Thanks for reaching out and taking the time to view the webcast. The materials we received at the public hearing related to the setback discussion and historic, property north of 4th Avenue are attached. I've also provided a link to the full set of City-initiated application materials for additional context. Please feel free to contact me for any further information or discussion that might be helpful as part of your review. _https:Hpdd.eugene-or.gov/LandUse/SearchApplicationDocuments?file=CA-19-0001_ *Gabe Flock, Senior Planner* City of Eugene Planning Division 541-682-5697 or Igf ockC@eugene-or.gov <mailto:gflock(@eugene-or.gov> -----Original Message----- From: David Edrington <.edarchitect(@awestoffice oet> Sent: Tuesday, May 14, 2019 11:29 AM To: FLOCK Gabriel <_GFlock Egan -off r.gov> Cc: BOHNER Rodney T <RBohnerl._!2ugene-or.gov> Subject: Zone changes around 4th Ave. Gabe, I've watched the May 7th webcast of the Planning Commission meeting, specifically the part that concerns the zone changes and setback proposals near the two historic structures in the East Butte Area near 4th Ave. As a member of the Historic Review Board, I have some . concerns about the impact on the district. Could you send me the illustrations that were presented by Jim Adkins regarding building location, height, and setbacks? It might be good to share this with the Historic Review Board so we could comment on this material. Thanks, David Edrington, Architect KEY Build-to line (BTL) - - - - Property Line T Maximum building envelope. Minimum building envelope. O Buildings shall be a maximum elevation of 500 feet above sea level. © Buildings shall be a minimum of two stories; with 50 percent of the building footprint allowed to be one story. © Note 3 only applies to buildings within the Historic Setback Area. Any portion of the building above 15 feet in height above grade shall be set back 20 feet from 3rd Alley. J ~ T O O y y - A ~ yy PP E 4TH AVE ; f 6 ai t 41* E 5TH AVE Qi E 6TH AVE E 7TH AVE E 8TH AVE LEGEND 0 HEIGHT STANDARD A HEIGHT STANDARD B HEIGHT STANDARD C Qi HEIGHT STANDARD D HEIGHT STANDARD E HEIGHT STANDARD F SKINNER BUTTE HEIGHT LIMITATION AREA EC 9.6715(3) VIEW CORRIDOR HISTORIC SETBACK AREA EC 9.3155(3)(a) NOTE 3 cam, k, ~•o.• E 3RD AVE T4 y 2 M IVIHIA1111+: PREPAPE .01%V!Lnr:bA>1~WX , 7MAY2019 Page 1 CURRENT ZONING i ALLEY w o~ 6o a SECTION A-A M E.BIARLE1I+2 PgEPAREDFORI\'I1II1dSANL=1 7MAY2019 SITE SECTION CURRENT ZONING ® O 1 1 i 0 -t, -1111 H3 "I'll"~OftWL-A,SANA-11, ~ 11-1-- PROPOSED ZONING Page 3 20'MIN i 41LEY w SETBACK >ABO ~~r5 SECTION B-B ® MEB1ARCE1112 MPAU.111 N1Ll111MAN.D.1 17MAY2019 SIT~,.$ECTION PROPOSED ZONING J0 E 4TH AVENUE J J W 5' 111 11' H 1 EWES PARCEL I+4 PREPARED 1.R.111.111 AIM 111111 1 7MAY 2019 PROPOSED ZONING - SITE PLAN ( p i J From: FLOCK Gabriel To: CAMP Allison K Subject: FW: Historic SHPO Mitigation for Warehouse/operations Building Date: Wednesday, May 08, 2019 8:45:06 AM Attachments: 19-0168 Executed MOA EWEB Warehouse pdf Here is some additional SHPO related documentation to include. Note that I've rearranged things in the folder you created, so there are subfolders to keep things sorted. GF From: BERRY Loren R Sent: Tuesday, May 7, 2019 4:47 PM To: *Eugene Riverfront Leads Team <CERIVERFRONTTEAMLEADS@ci.eugene.or.us> Subject: Historic SHPO Mitigation for Warehouse/operations Building I just talked to Kathryn Toepel of Heritage Research to get myself up to speed on the remaining steps for the Ops/Warehouse historic SHPO mitigation. We have amended their contract to include research, reporting and support in the completion of the three stipulations agreed to by the Oregon State Historic Preservation Office (SHPO)and the City of Eugene in the MOA signed in March 2019. A copy of the MOA is attached. Heritage is currently working on the STATE LEVEL DOCUMENTATION and will be coordinating the DIGITAL ARCHIVAL of INFORMATION with the Lane County Historical Museum. Heritage Research will provide support to the City of Eugene for an on-site interpretation that will include the history of EWEB including the construction and operation of the Warehouse Building. If an Interpretive installation hasn't already been integrated into the designs, it's probably time to start that conversation. I see that Michael Kinnison signed the MOA, perhaps you'all have this well in hand. Loren Berry FCSI, CDT, AIA Facilities Project Manager City of Eugene 541.682.5547 MEMORANDUM OF AGREEMENT BETWEEN THE URBAN RENEWAL AGENCY OF THE CITY OF EUGENE AND THE OREGON STATE HISTORIC PRESERVATION OFFICE REGARDING THE EWEB HQ/WAREHOUSE & OPERATIONS BUILDING DEMOLITION PROJECT EUGENE, LANE COUNTY, OREGON WHEREAS, the Urban Renewal Agency of the City of Eugene (City) owns the Eugene Water & Electric Board (EWER) HQ/Warehouse & Operations Building (Warehouse Building), located at 500 East 4tn Avenue, in Eugene, Oregon, and shown on the diagram attached as Exhibit A; and WHEREAS, the Warehouse Building, built in 1951 and the first independent headquarters of the EWEB, was determined eligible for listing in the National Register of Historic Places in 2011; and WHEREAS, the City proposes to demolish the Warehouse Building to allow for redevelopment of the Downtown Riverfront property; and WHEREAS, the City constitutes a political subdivision, as defined by Oregon Revised Statue (ORS 358.653 [1983 c.295 §§1,5,6; 1989 c:743 §3]; and WHEREAS, in accordance with 358.653, the City has consulted with the Oregon SHPO regarding the adverse effect determination to the Warehouse Building (SHPO Case No. 19-0168) and the Oregon . SHPO concurred; and WHEREAS, the City has conducted multiple community/public stakeholder engagement meetings and public outreach, including with tribes, concerning the proposed redevelopment of the Downtown Riverfront project and information on that process can be found on the project website: https://www.eugene-or.Rov/3506/Downtown-Riverfront-Development; and NOW, THEREFORE, the City and the Oregon SHPO agree that the EWEB HQ/Warehouse & Operations Building Demolition Project shall be implemented in accordance with the following stipulations in order to take into account the effect of the project on an identified historic property. STIPULATIONS The City shall ensure that the following measures are carried out: A. STATE LEVEL DOCUMENTATION Oregon State Level Documentation of the building in accordance with the following standards will be completed. This approach is similar to the standards of the Historic American Buildings Survey (NABS) but allows for digital photography in place of medium or large-format film photography. Documentation will include no less than: An architectural description of sufficient length and detail to accurately document the Warehouse Building, its site, and all related appurtenances, to include the following information: • The physical context of the building and how it relates to the surrounding environment or property as a whole, • The historical context of the Warehouse Building concerning the relationship of the buildings or structures to the development of the surrounding area and to trends in local and national histories, • Specific historical data, including the dates of initial planning and development, any changes in plan and evolution, individuals such as architects or developers associated with the site, and associated historical events, and • A physical description of the property according to the original plan, how it has changed over time, and how it is at present. ii. A detailed history, of sufficient length and detail to accurately document the Warehouse Building and its context, that includes the dates of construction, names of architects or builders, ownership, and changes to the property, iii. A bibliography of sources cited and consulted. iv. A map of the Warehouse Building site on the appropriate United States Geological Survey or similar map. v. A scale site plan that includes all buildings.,and structures at the Warehouse Building property. vi. Scale floor plans of Warehouse Building. vii. Digital photographs adhering to National Register digital photograph standards in lieu of large-scale film photography, with each building or structure documented by no less than eight (8) photos. The photographic documentation will be completed and sent to SHPO for review of adequacy and completeness prior to any construction or changes to the Warehouse Building. Photographs will include: • General or environmental views of the property to illustrate setting, landscape, adjacent buildings, and roadways, • The front fagade of each building on site, • Perspective view, front and one side of each building on site, • Perspective view, rear and opposing side of each building on site, • Detail, front entrance and/or a typical doorway, • Exterior details of architectural interest, and • Interior views to capture spatial relationships, typical spaces, and any decorative or character defining features including hallways and stairways. viii. Relevant archival materials, including original architectural drawings or maps, brochures, historic photos, newspaper clippings, or other archival items of interest related to the property. Memorandum of Agreement The EWEB HQ/Warehouse & Operations Building Eugene, Lane County, Oregon ix. Documentation must be prepared by persons that possess the skills of a qualified Historian, Architectural. Historian, or Cultural Resource Specialist, x. The City will supply one hard copy and one digital CD copy of this documentation to the Oregon SHPO to fulfill this stipulation. Additional copies of this documentation will be provided to the Lane County History Museum, Oregon Historical Society and the University of Oregon Knight Library Special Collections. if any of the listed repositories cannot accept the document, SHPO and the City will work together to find an alternate repository. The document shall be available at least one other location besides the SHPO and the City. A. Proof of these submissions is required before the stipulation will be considered complete. B. ON-SITE INTERPRETATION The City will assure that the history of EWEB, including the construction and operation of the Warehouse Building on the Downtown Riverfront property, will be the subject of an appropriate interpretative installation to be located on publicly-accessible and maintained property within the proposed redevelopment or park site shown on Exhibit A. The interpretative installation will, at minimum, include the following: i; Text of sufficient length and detail to describe the history of EWEB and its operations, including a focus on the historic uses of the Downtown Riverfront property. ii. Graphics, including historic photographs and other materials, that illustrate the history of the site. iii. Other narrative and graphic material as appropriate. iv. Fabrication shall be of durable, exterior quality, material with a minimum overall size of 24x36" or acceptable alternative scale. v. Interpretive text and graphics will be prepared by persons that possess the skills of a qualified Historian, Architectural Historian, Cultural Resource Specialist, or Exhibit Specialist/ Graphic Artist, with fabrication by an organization that has the ability to create and design professional quality interpretive panels. vi. The interpretative installation shall be available to the public for a minimum of S years. C. DIGITAL ARCHIVAL INFORMATION To improve access to historic records, the City will fund the digital scanning and reproduction of early municipal records held by the Lane County History Museum (LCHM). This project, to be funded by the City and undertaken by LCHM staff, will result in the addition of approximately 1000 individual records related to the history of the City of Eugene and Lane. County, as currently held by LCHM and determined by their staff to be of interest to the public, historians, and others. All documents will be made available via the LCHM Digital Archives website (https://Ichiii.org/digital-collection/). 11. REVIEW OF MITIGATION MATERIALS The City shall provide the OR SHPO at least one opportunity lasting a minimum of thirty (30) calendar days to comment on the completeness of the mitigation materials developed in fulfillment of Stipulation 1. of this document before final submission. Comments provided by OR Memorandum of Agreement The EWEB HO/Warehouse & Operations Building Eugene, Lane County, Oregon SHPO shall be taken into consideration within the limits of the project as described in the stipulations. III. MONITORING AND REPORTING Each year from the date of final signature following the execution of this MOA until it expires or is terminated, the City shall provide all signatories to this MOA a summary memo briefly detailing work undertaken pursuant to its terms. The memo shall include any scheduling changes proposed, any problems encountered, any disputes, objections, or comments received, including those from the general public in the City's efforts to carry out the terms of this MOA. IV. AMENDMENTS Any signatory may request that this MOA be amended by submitting such a request to the other signatories and consulting parties in writing. The City shall consult with the signatories and consulting parties for up to sixty (60) calendar days, or another time period agreed to by all signatories, concerning the necessity and appropriateness of the proposed amendment. At the end of the consultation period The City shall provide an amended MOA for signature by the signatories and consulting parties or a written statement describing why the proposed The City choose not to pursue an amendment to this MOA. Amendments shall be effective on the date a copy of the MOA is signed by all of the signatories and filed with the SHPO. V. TERMINATION If any signatory to this MOA determines that its terms will not or cannot be carried out, that party shall immediately consult with the other signatory to attempt to develop an amendment per Stipulation IV, above. If within sixty (60) days, or another time period agreed to by all signatories, an amendment cannot be reached, any signatory may terminate the MOA upon written notification to the other signatories. Once the MOA is terminated, and prior to work continuing on the undertaking, the City must execute a replacement MOA pursuant to Oregon SHPO guidelines for implementation of ORS 358.653(1). The City shall notify the signatories as to the course of action it will pursue. VI. DURATION This MOA will expire if its terms are not carried out within three (3) years from the date of its execution. Prior to such time, the City may consult with the other signatories to reconsider the terms of the MOA and amend it in accordance with Stipulation IV above. VII. EXECUTION Execution of this MOA by the City of Eugene and SHPO and implementation of its terms evidence that the City took into account the effects of the undertaking on historic properties and afforded OR SHPO an opportunity to comment. Memorandum of Agreement The EWEB HQ/Warehouse & Operations Building Eugene, Lane County, Oregon SIGNATORIES: Urban Renewal Agency of the City of Eugene Date t'4 t.~u'i C ~€-{lta2.t L?1 ~ }+a tvutt t! f LJi? L1Laoi jl-oa k Oregon State Historic Preservation Officer Date BY: Date l Christine Curran, Deputy State Historic Preservation Officer Memorandum of Agreement The EWEB HQ/Warehouse & Operations Building Eugene, Lane County, Oregon 5 Memorandum of Agreement The EWER HQ/Warehouse & Operations Building Eugene, Lane County, Oregon EXHIBIT - E4 EB Warehouse MOA