Planning Commission Agenda Item Summary 4-22-19

Public Hearing Notice & Procedures Notice of the Planning Commission public hearing was mailed to all property owners and occupants of property within 500 feet of the site, all neighborhood organizations in Eugene, the Oregon Department of Land Conservation and Development, Oregon Department of Transportation, Lane County, City of Springfield, and other community groups and individuals who have requested notice. Interested parties from the previous adoption process in 2013 were included on the mailing list, signs announcing the Planning Commission hearing were posted on and around the property in eight locations, and notice will also be published in the Register Guard. These noticing efforts go well beyond the minimum requirements at EC 9.7520 for this concurrent Type V application package. . The land use applications proposed in this City-initiated adoption package are subject to formal quasi- judicial procedures at EC 9.7065-9.7095 for the upcoming public hearing, as well as the approval criteria from the Eugene Code for each application type. The narrative provided with the application materials addresses all approval criteria and related standards necessary for approval of this request (and, along with this Agenda Item Summary constitutes the full staff report required in advance of the public hearing). The full package of application materials will be provided to the Planning Commission separately. As a courtesy (not the formal, complete record), these materials are also publicly available on the City's website at: https://pdd.eugene-or.gov/LandUse/SearchApplicationDocuments?file=CA-19-0001. Please note that staff is working on some revisions to the draft code and other application materials for refinement and clarity, and those changes will be reflected in the materials shared with the Planning Commission as soon as they are available. Next Steps As noted above, staff will present an overview of the project and City-initiated land use applications at the Planning Commission's regular meeting on April 22, 2019, in advance of the public hearing. While the overview will provide additional context about the project that helps to understand the proposed regulatory changes, it will be important for commissioners to keep in mind that this is a quasi-judicial proceeding and that the recommendation to City Council must be based solely on the applicable approval criteria for each land use application. To that end, staff recommends that commissioners study the application narrative and supporting evidence closely. We will also receive public testimony on the proposal at the upcoming hearing on May 7, 2019, to be considered as part of deliberations and before making a recommendation to City Council. Public testimony on the proposed land use package can be submitted in person or by submitting written testimony to Allie Camp (acamp@eugene-or.gov). All written testimony submitted will be presented to Planning Commission. Following the close of the public record after the hearing, we have scheduled time at upcoming meetings on June 3 and 4, 2019 (and tentatively on June 11, 2019 if needed) for deliberations and action on a recommendation to City Council. Staff will be present to assist with any questions that arise, to ensure that applicable procedures are followed, and to provide information that will help the Commission reach its recommendation. Following the Commission's deliberations and recommendation, the request will then be heard before the City Council in a second public hearing process where new evidence and testimony can also be received, before a final decision is made. 3